SUO - MOTO Disclosure



Details of disclosure

Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Particulars of its organisation, functions and duties

[Section 4(1)(b)(i)]

(i) Name and address of the Organization

School of Planning and Architecture, Bhopal

Neelbad Road, Bhauri, Bhopal (M.P.)- 462030

(ii) Head of the organization

Prof. (Dr.) Kailasa Rao Malkar

(iii) Vision, Mission and Key objectives

(iv) Function and duties

As perSPA Act 2014andStatutes

(v) Organization Chart

Fully met

(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt


Power and duties of its officers and employees

[Section 4(1) (b)(ii)]

(i) Powers and duties of officers (administrative, financial and judicial)

Fully met

Please see page no. 29 to 31 of SPA Statues.

(As per SPA Act 2014 and Statutes )

(ii) Power and duties of other employees

(iii) Rules/ orders under which powers and duty are derived and

(iv) Exercised

(v) Work allocation


Procedure followed in decision making process

[Section 4(1)(b)(iii)]

(i) Process of decision making Identify key decision making points

(ii) Final decision making authority

(iii) Related provisions, acts, rules etc.

(iv) Time limit for taking a decisions, if any

(v) Channel of supervision and accountability


Norms for discharge of functions

[Section 4(1)(b)(iv)]

(i) Nature of functions/ services offered

Fully met

(As per SPA Act 2014 and Statutes )

(ii) Norms/ standards for functions/ service delivery

(iii) Process by which these services can be accessed

(iv) Time-limit for achieving the targets

(v) Process of redress of grievances


II. Caste-based discrimination complaints system

III. Internal Complaint Committee


Rules, regulations, instructions manual and records for discharging functions

[Section 4(1)(b)(v)]

(i) Title and nature of the record/ manual /instruction.

Fully Met (Link has been provided on Institute website at under RTI Mandatory/ Proactive Disclosure).

SPA Act 2014


Store and Purchase Manual

Accounting Manual

Library Manual

Research & Development Manual

House Allotment Rules

Delegation of Powers

Annual Reports
Ordinances & Regulations of UG, PG & Ph.D. programme.

Office Memorandum

(ii) List of Rules, regulations, instructions manuals and records.

(iii) Acts/ Rules manuals etc.

(iv) Transfer policy and transfer orders


Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

(i) Categories of documents

Fully Met

(ii) Custodian of documents/categories

Fully Met


Boards, Councils, Committees and other Bodies constituted as part of the Public Authority

[Section 4(1)(b)(viii)]

(i) Name of Boards, Council, Committee etc.

Following are the Main Committees / Governing body of the Institute:

Board of Governors


Finance Committee

Building and Works Committee

Internal Complaints Committee

Selection Committees (

(ii) Composition

(iii) Dates from which constituted

(iv) Term/ Tenure

(v) Powers and functions

(vi) Whether their meetings are open to the public?

Not met

(vii) Whether the minutes of the meetings are open to the public?

Partially met


Available in the Institute Library.

(viii) Place where the minutes if open to the public are available?

Physical available in Registrar Office & Institute Library


Directory of officers and employees

[Section 4(1) (b) (ix)]

(i) Name and designation

Fully Met

(ii) Telephone , fax and email ID


Monthly Remuneration received by officers & employees including system of compensation

[Section 4(1) (b) (x)]

(i) List of employees with Gross monthly remuneration

Fully met

(ii) System of compensation as provided in its regulations


Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)]

(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority

First Appellate Authority

Shri Shaju Varghese
Tele. : 0755-2526816
E-mail: registrar[at]spabhopal[dot]ac[dot]in

Central Public Information Officer (CPIO) for all matters.

Dr. Rachna Khare,


Department of Architecture

Tele. : 0755-2526833

Email: rachnakhare[at]spabhopal[dot]ac[dot]in

(ii) Address, telephone numbers and email ID of each designated official.

Fully Met


No. of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))

No. of employees against whom disciplinary action has been

(i) Pending for Minor penalty or major penalty proceedings


(ii) Finalised for Minor penalty or major penalty proceedings



Programmes to advance understanding of RTI (Section 26)

(i) Educational programmes

1. One month training programme on Academic Administration was attended by CPIO conducted by IGNTU, Amarkantak.

2. Employees have been send for attending 2-3 days / one week training programmes on procurements, arbitration, GeM, Stress Management & Application of mathematics in daily use etc. Conducted by AJNIFM, Faridabad and NITTTR, Bhopal.

(ii) Efforts to encourage public authority to participate in these programmes

(iii) Training of CPIO/APIO

(iv) Update & publish guidelines on RTI by the Public Authorities concerned


Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013]

Partially met

Transfer Orders available on the below link:

2.Budget and Programme



Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.

[Section 4(1)(b)(xi)]

(i) Total Budget for the public authority

Fully met

Head wise details of budget available on the below link:

(ii) Budget for each agency and plan & programmes

(iii) Proposed expenditures

(iv) Revised budget for each agency, if any

(v) Report on disbursements made and place where the related reports are available


Foreign and domestic tours

(F.No. 1/8/2012- IR dt. 11.9.2012)

(i) Budget

Fully met

(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

a) Places visited

b) The period of visit

c) The number of members in the official delegation

d) Expenditure on the visit

Fully met

Faculty Activities Available in the Annual Report of Financial Year 2021-22, Page No.101 to 104

(iii) Information related to procurements

a) Notice/tender enquires, and corrigenda if any thereon,

b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

c) The works contracts concluded – in any such combination of the above-and

d) The rate /rates and the total amount at which such procurement or works contract is to be executed.

Fully met


Manner of execution of subsidy programme

[Section 4(i)(b)(xii)]

(i) Name of the programme of activity

Not applicable

(ii) Objective of the programme

(iii) Procedure to avail benefits

(iv) Duration of the programme/ scheme

(v) Physical and financial targets of the programme

(vi) Nature/ scale of subsidy /amount allotted

(vii) Eligibility criteria for grant of subsidy

(viii) Details of beneficiaries of subsidy programme (number, profile etc)


Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]

(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions

Not applicable

(ii) Annual accounts of all legal entities who are provided grants by public authorities

Not applicable


Particulars of recipients of concessions, permits of authorizations granted by the public authority

[Section 4(1) (b) (xiii)]

(i) Concessions, permits or authorizations granted by public authority

Exemption in tuition fee for SC/ST students is provided as per Government of India guidelines.

Students are also assisted for grant of Scholarships from Ministry of Social Justice and Ministry of Tribal Affairs, Govt. Of India. OBC scholarships from concerned State Government are also facilitated for students.

(ii) For each concessions, permit or authorization granted

a) Eligibility criteria

b) Procedure for getting the concession/ grant and/ or

permits of authorizations

c) Name and address of the recipients given concessions/

permits or authorisations

d) Date of award of concessions /permits of authorizations


`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

Partially Met

Action Taken Report available at Finance & Accounts section of the Institute.

3.Publicity Band Public interface



Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of

[Section 4(1)(b)(vii)]

[F No 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultations with or representation by the members of the public

(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

Fully met

(ii) Arrangements for consultation with or representation by

a) Members of the public in policy formulation/ policy implementation

b) Day & time allotted for visitors

c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

Not met

Public- private partnerships (PPP)

(i) Details of Special Purpose Vehicle (SPV), if any

Not Applicable

R&D and consultancy projects are received from Government and private organizations.

(ii) Detailed project reports (DPRs)

(iii) Concession agreements.

(iv) Operation and maintenance manuals

(v) Other documents generated as part of the implementation of the PPP

(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government

(vii) Information relating to outputs and outcomes

(viii) The process of the selection of the private sector party (concessionaire etc.)

(ix) All payment made under the PPP project


Are the details of policies / decisions, which affect public, informed to them

[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i) Policy decisions/ legislations taken in the previous one year

Admission process/ recruitments /tender notifications etc. are widely circulated through website as well as in national newspapers.

(ii) Outline the Public consultation process

(iii) Outline the arrangement for consultation before formulation of policy


Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

(i) Internet (website)

Fully Met

(through twitter, official pages of Facebook, YouTube etc.)


Form of accessibility of information manual/ handbook

[Section 4(1)(b)]

Information manual/handbook available in

(i) Electronic format

Fully Met


(ii) Printed format

Fully Met


Whether information manual/ handbook available free of cost or not

[Section 4(1)(b)]

List of materials available

(i) Free of cost

Fully Met


(ii) At a reasonable cost of the medium

Not Applicable

4. E. Governance

S .No.


Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Language in which Information Manual/Handbook Available

[F No. 1/6/2011-IR dt. 15.4.2013]

(i) English

Fully Met

(ii) Vernacular/ Local Language

Hindi - Partially met


When was the information Manual/Handbook last updated?

[F No. 1/6/2011-IR dt 15.4.2013]

Last date of Annual updation



Information available in electronic form

[Section 4(1)(b)(xiv)]

(i) Details of information available in electronic form

Caste-based discrimination complaints system
File Tracking System
Recruitment Portal
Student Feedback
Guest House Online Booking
Office Memorandum

Academic Calendar
Annual Property Return
Annual Report
Anti Ragging
Fee Structure
Holidays - 2023
Internal Complaint Committee

Library Catalogue
Webinar Series
Women Cell

Ordinance for UG & PG


Announcements of GOI

News & Updates


(ii) Name/ title of the document/record/ other information

Fully Met

(iii) Location where available


Particulars of facilities available to citizen for obtaining information

[Section 4(1)(b)(xv)]

(i) Name & location of the faculty

(ii) Details of information made available

Fully met

(iii) Working hours of the facility

09:00 AM to 05:30 PM (Monday to Friday)

(iv) Contact person & contact details (Phone, fax email)

Fully met


Such other information as may be prescribed under section 4(i) (b)(xvii)

(i) Grievance redressal mechanism

Fully Met

(ii) Details of applications received under RTI and information provided

Available on CIC portal

(iii) List of completed schemes/ projects/ Programmes

Fully Met

(iv) List of schemes/ projects/ programme underway

Fully Met

(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

Fully Met

(vi) Annual Report

Fully Met

(vii) Frequently Asked Question (FAQs)

Not met

(viii) Any other information such as

a) Citizen’s Charter

Not met

b) Result Framework Document (RFD)

Not met

c) Six monthly reports on the

Not met

d) Performance against the benchmarks set in the Citizen’s Charter

Not met


Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]

(i) Details of applications received and disposed

417 Nos. from August 2009 to June 2023

(ii) Details of appeals received and orders issued

18 Nos.


Replies to questions asked in the parliament

[Section 4(1)(d)(2)]

Details of questions asked and replies given

Fully Met

Available in the concerned sections

5. Information as may be prescribed

S. No.


Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]

(i) Name & details of

(a) Current CPIOs & FAAs

(b) Earlier CPIO & FAAs from 1.1.2015

Fully met

(ii) Details of third party audit of voluntary disclosure

(a) Dates of audit carried out

(b) Report of the audit carried out

Fully met

(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

(a) Date of appointment

(b) Name & Designation of the officers

Fully met

(a) 30.01.2023

(b) Dr. Rachna Khare

Professor & HoD, Department of Design,

SPA, Bhopal

(c) Consultancy committee of key stake holders for advice on suo-motu disclosure


(e) Dates from which constituted

(f) Name & Designation of the officers

Not applicable

(iv) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

(a) Dates from which constituted

(b) Name & Designation of the Officers

Not applicable

(Since this is a small institution of around 105 employees, committee of PIOs was not constituted).

6. Information Disclosed on own Initiative



Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)


Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

Fully met


Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

(i) Whether STQC certification obtained and its validity.

(ii) Does the website show the certificate on the Website?

Not Met


Last reviewed and updated on 13 September, 2023 03:45 PM